Skip to main content

Personal data - Birth Notification

Updated printUdskriv

Content

Purpose of processing personal data
Data Controller and Data Processor
The Data Protection Officer
What personal data is processed?
How long is your information stored?
Laws and regulations
  Your rights as a data subject
Complaints about the processing of personal data

_____________________

Purpose of processing personal data

The purpose of the processing of your personal data, that of your child(ren) and the other parent is to have your child registered as born in the Danish CPR-register.

The processing is based on a legal requirement (see the section 'Laws and regulations'). 

Data Controller and Data Processor

The parish or the municipality in the Southern part of Jutland where the birth mother resides is the processing authority and thus the data controller for the processing of personal data in connection with the birth notification. 

If the woman giving birth is not resided in Denmark, the parish or the municipality in the Southern part of Jutland where birth took place, is the processing authority and thus the data controller for the processing of the personal data in connection with the registration of the birth notification.

The Ministry of Health and Ecclesiastical Affairs and the authorities that use the Ministry's joint systems have joint data responsibility for the processing of personal data when the processing takes place within the Ministry of Health and Ecclesiastical Affairs' remit, cf. 'Cirkulære om fælles dataansvar' no. 9447 of June 15, 2021.

The data processor of the Danish National Church is DXC Technology.

The Data Protection Officer

Questions about an authority under the Ministry of Health and Ecclesiastical Affairs processing of your personal data can be made by contacting the Data Protecting Officer in the Ministry of Health and Ecclesiastical Affairs:

Senior Consultant Rasmus Paaske Larsen 
Tel.: 3392 3390 
E-mail: databeskyttelsesraad@km.dk

By letter: Ministry of Health and Ecclesiastical Affairs, Frederiksholms Kanal 21, 1220 Copenhagen K, Attn.: The Data Protection Officer.

Enquiries to other authorities' data protection officers should be directed to the relevant authority.

What personal data is processed?

In connection with the submission of the Birth Notification, information is processed about: 

  • The birth mother
  • The father/co-mother
  • The child(ren)

The authority processes following information about the woman giving birth:

  • Civil registration number or, if applicable, date of birth for a person without a Civil registration number
  • Name
  • Address, postal code and city
  • Marital status
  • Citizenship
  • Country of birth
  • Phone number 
  • E-mail address

The authority processes following information about the father/co-mother of the child:

  • Civil registration number or, if applicable, date of birth for a person without a Civil registration number
  • Name
  • Address, postal code and city
  • Marital status
  • Citizenship
  • Country of birth
  • Phone number 
  • E-mail address

The authority processes following information about the child/children:

  • Gender
  • Date of birth
  • Place of birth
  • Time of birth

How long is your information stored?

A birth notification received by the processing authority is stored for 5 years, cf. ‘Cirkulære 227 af 1975 om aflevering af kirkebogs-arkivalier’.  
The notification is then deleted, anonymised or transferred to the archive in accordance with the rules of the archive legislation. 

Laws and regulations

Birth notification is processed according to the following rules:

The processing takes place based on Article 6 (1)(c) and (e) of the General Data Protection Regulation on legal obligations and the exercise of public authority, cf. 'Lov om anmeldelse af fødsler og dødsfald - LOV nr. 225 af 31/5 1968'.

Processing of Civil registration numbers takes place based on section 11(1) of the Danish Data Protection Act. 

No automated decision-making or profiling is used in connection with the processing.

You can read more about the regulatory framework here:

Your rights as a data subject

You have the following rights under the General Data Protection Regulation.

  • Right of access to the data that the authority in question processes about you.
  • The right to have your information corrected in certain cases if it proves to be incorrect or misleading.
  • The right to object to the authority's otherwise lawful processing of your data.
  • The right, in certain cases, to have information about you deleted before the date of the authority's otherwise specified deletion occurs.
  • The right to transmit information (data portability) does not apply to a birth notification, as the processing takes place as part of an exercise of public authority that the data controller has been assigned by law.

You can read more about your rights in the 'Danish Data Protection Agency's guidance on the rights of data subjects'.

If you want to exercise your rights, including requesting access to the processing of your or the data of the deceased by the processing authority, you must contact the relevant authority. 
You can find contact information on borger.personregistrering.dk.

Complaints about the processing of personal data

You have the right to complain about the data controller's processing of your personal data to the Danish Data Protection Agency in accordance with the rules in Article 77 of the General Data Protection Regulation.

You can contact the Danish Data Protection Agency from your digital mailbox on borger.dk or by e-mail to dt@datatilsynet.dk.